Intelligent solutions for municipalities
and administrative teams.

Modern tools for public administration. Practical AI. Real administrative impact.

AI fluency and literacy for teams.

Improve governance workflows.

Solve real problems with AI.

Get started quickly and affordably.

Priced within direct-approval thresholds.

Request a Demo or Proposal

Explore the Platform

Built for the realities of public administration.

Municipal teams manage decades of policy documents, evolving bylaws, public records, and more - often with limited resources and aging infrastructure.

Civic Systems is designed specifically for these constraints: accessibility requirements, review processes, data handling considerations, and practical rollout.

Policy & Bylaw Complexity

Legacy formats, inconsistent structures, out-of-date references, constant updates, and evolving standards.

Meeting & Records Management

Transcription needs, many speakers, lots of documentation, minutes generation, and complex public access/accessibliity rules.

Governance & Accountability

Motions, approvals, reporting, public updates, transparency, and accountability.

The Platform Overview

A modular suite of municipal AI tools designed to integrate with real administrative workflows.

Discover our AI platform

Policy Modernizer

Modernize legacy policies into your current structure and tone with a guided, review-friendly workflow.

Meeting Intelligence

Turn recordings into structured transcripts with speaker detection. Generate formatted minutes aligned with your municipal standards.

Motion Tracker

Track motions, status, and accountability across meetings and departments.

Bylaw Modernizer (In Development)

AI-powered drafting and modernization assistance designed for legislative structure and clarity.

Document Classification, Organization, and Retrieval (In Development)

Organize and classify archives, public records, and more. Support requests for information through intelligent triage and response workflows.

Powerful municipal solutions that go beyond software.

Administrative problems are often complex, multi-step, multi-discipline challenges that need outside-the-box thinking. By combining proven technologies & processes with modern AI workflows & inference, we work with clients to solve real, practical problems.

AI Readiness Assessments

Roadmaps, use-case prioritization, risk considerations.

Custom AI Applications & Workflows

Designed for your data, infrastructure, and processes.

Governance Automation

Reduce repetitive administrative workload while preserving approvals and oversight.

Civic Systems Academy

Practical AI training designed for administrators. Accessible, jargon-free training for everyone that turns concern into confidence.

AI Foundations for Administrative Teams

A practical introduction to AI for administrative teams.

MS Copilot for Administrators (Coming Soon)

Practical, task-based training focused on real administrative work using Microsoft Copilot.

AI-Powered Document Management (Coming Soon)

Modern approaches to organizing, classifying, and retrieving municipal documents using AI-assisted tools.

Responsible AI in the Public Sector (Coming Soon)

A governance-first approach to AI adoption, covering oversight, transparency, human-in-the-loop review, and policy considerations.

Supercharging Public Communications with AI (Coming Soon)

Improve the speed and consistency of public-facing communications such as updates, notices, FAQs, and web copy.

“Shawn's workshop offered something for everyone on our leadership team, from those who haven't used AI at all to those who use it on a daily basis.

If you're struggling with how to prepare your team for AI, you need this workshop.”

Keith MacDonald

CAO, Municipality of Inverness County

“This solution can not only be applied to our council meetings. It
will work for a range of other meeting types. The time we're saving is significant.”

Adam MacInnis

Communications Officer, Municipality of Pictou County

“It was important that the solution was user-friendly. Our vision was for something as easy as ‘drag-and-drop’ or ‘copy-paste’, making it accessible to anyone on our team.”

Christa Dicks

Municipal Clerk, Cape Breton Regional Municipality

Trusted by municipal and administrative teams.

Supercharge your administrative work with:

‍AI literacy.
Process automation.
Modern workflows.